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Wedding Planning Meetings: What’s Covered and Why

Even though a DJ’s job might look easy, that smooth performance requires a certain amount of advance preparation.  My rates include two face-to-face planning meetings where we’ll meet to discuss the details of your event.

The first meeting typically takes place as early as possible.  That’s because it’s where most couples sign their contract and put down their 25% deposit to “lock in” their date.  (Once your date is locked in, any other requests for the same date will be declined.)

Since the first meeting is usually held anywhere from 6-12 months before your wedding, it’s really more of an “introductory” meeting than a decision-making meeting.  We’ll run through a basic overview of the topics listed below, but most couples don’t have all their details finalized this early.

That’s why we have a second meeting — much closer to your wedding date.  This is where we should be able to finalize everything, or at least a great majority of the details.  Anything still not wrapped-up by this point can be handled through email or phone calls.

Planning Meeting Topics

  • The Basics. We’ll confirm the date, location, starting and ending times.
  • Wedding Party Entrance. Typically, the DJ is also the emcee for your wedding reception, and that includes announcing the members of your wedding party as they make their entrances, leading up to the grand entrance of you and your new spouse.  We’ll discuss lineup order, background music and other details.
  • First Dance: Most couples have their first dance as husband and wife immediately upon entering the reception hall.  If you don’t already have a special song in mind, I’ll provide a list with plenty of great suggestions.
  • Parents’ Dances: Many times, the bride will share a dance with her father and the groom will dance with his mother, but some couples choose to skip this, or to do something different.  We’ll discuss your wishes, and I’ll be happy to help you choose songs.
  • Toasts and Blessings: If you’re going to have anyone offering toasts or blessings, I’ll need to know who is speaking and when you’d like them to speak.
  • Dinner and Cake: Any special music requests or announcements during dinner?  Special song for cake cutting?
  • Other Events: If you’re doing a bouquet toss, garter toss, dollar dance, etc., we’ll discuss when you want these things to happen, and which songs you want me to play.  If you’re stuck for ideas … yes, you guessed it, I have more lists of event-appropriate songs to help you decide.
  • Dance time! We’ll discuss some ideas that could help save some time with the “formalities” in order to maximize the open dancing/partying time at your reception.  I’ll also ask for your favorite songs/artists to make sure I play some during the reception — and just as importantly, I’ll ask if there are any songs or artists you don’t want to hear.

These meetings are meant to help making the process easier for you, but even between the meetings, we can still discuss song selections and other details via email or telephone at your convenience.  Even after decisions are made, you can still change things around, no problem!

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